We are looking for an experienced Office Manager who’s excited to help us bring our vision to life.

This role will suit a candidate who has strong organisational skills, attention to detail, and the ability to multitask. In this role you will oversee a range of administrative tasks and functions.

If you're looking forward to building your career at Mintos and gaining valuable experience while working with a great team of professionals, we’d be excited to get to know you!

Could this role be an ideal match for you?

You are an ideal candidate if you are a self-starter and you're a people-person. You should be able to adapt easily and be enthusiastic about what you do. We are looking for an open-minded and growth-oriented personality. This role will be suitable for a candidate who has a combination of strong administrative, organisational, and interpersonal skills.

What you’ll do:

As an Office Administrator/ Manager, your role is to be a person in charge of all incoming and outgoing documents as well as to create and maintain a pleasant work environment for Mintos people. Being successful in the role, you will act as the point of contact for all employees, providing administrative support and managing their queries.

You will:

• Act as the point of contact for all employees, providing administrative support and managing their queries;

• Handle all incoming and outgoing documents, ensuring accuracy and completeness;

• Organise documentation requiring notarization, such as cross-border powers of attorney and other legal documents;

• Maintain accurate document management within the company;

• Provide general support to visitors and Mintos employees;

• Support data entry, data migration, and other ad hoc administrative tasks;

• Assist the People function as needed, including employee onboarding and off-boarding, and contribute to the Mintos Learning and Development agenda;

• Coordinate orders for office supplies (e.g., stationery, water, coffee, cleaning supplies);

• Help organise employee events, corporate gatherings, and team-building activities;

• Cooperate with external suppliers and service providers (e.g., insurance, office facilities, cleaning companies);

• Support the Accounting team in tracking invoices;

• Monitor contracts with suppliers and manage their deadlines;

• Assist the team with calendar coordination, travel planning, and reservations;

• Manage daily office essentials, including snacks, fruits, and drinks.

Your professional skills and background:

• Bachelor’s degree from a reputable university with strong academic performance

• At least 3 years of post-university work experience in a similar role in a fast-paced commercial environment;

• Fluent in English and Latvian;

• Proven ability to maintain high ethical standards and confidentiality;

• Demonstrated ability to build trust, communicate effectively, and collaborate with employees at all levels;

• Ability to thrive in a fast-paced, collaborative environment while meeting deadlines.

What we offer:

🚀 Meaning. Ground-floor opportunity to change the world of investing as we know it.

🩷 Care and attention. You will get health insurance, but more importantly, you will get a team of genuinely great co-workers who will support you in your work and share some more or less funny jokes along the way. We want you to enjoy your job, not stress about it. Learn more about Mintos virtues here.

💶 Stock options. In addition to a competitive salary, you’ll get a stake in Mintos. We believe in what we do, and we hire people who own the work they do. This lets you participate in the value you help to create at Mintos.

🏡 Hybrid work model. Work is a thing you do, not somewhere you go. We believe a combination of working in our office and working from home offers the best of both worlds.

🧠 A personal learning budget. €1000 EUR each year for your professional development, including access to our book library. Choose how to use this yourself - take courses, visit conferences, etc.

🏝 A flexible vacation policy. Do your best work, and take time off when you need it. At Mintos we don’t limit vacation time to the 4 weeks stipulated by law.

☕️ Snacks and drinks. Our kitchen is always packed with tasty snacks and drinks. If you got into the flow and stayed in the office longer than usual - the dinner is on us. And there is also a canteen downstairs in our building, providing healthy lunch options.

🚗 Parking. We’ve got you covered with access to parking near the office.

😴 Naproom. On days when you came to the office but got sugar-crushed from too many Nutella coated snacks, take a power nap to get your energy back to optimal levels.

🚲 Shower. Cycling or running to work in the morning or going to the gym during lunch? We have showers. And we like sports.

Mintos is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you need assistance with the interview due to a disability, please write to people@mintos.com.